everyday
advantage

How we help

How we work, and what it costs.

Every engagement starts small and estimates, from your own figures, what it should save or earn. All prices exclude VAT.

How we work

Five steps from busy to fast.

The methods that make big organisations flow, cut down to the size of yours. Every engagement walks the same line.

  1. 01

    Fit

    What your customers actually choose you for, so AI speeds up what wins work.

  2. 02

    Flow

    Where work waits and why. We map it on real jobs, not org charts.

  3. 03

    Focus

    The few bets worth making now, and what to stop.

  4. 04

    Accelerate

    AI aimed at the bottleneck: Claude, Copilot, automation, your own tools.

  5. 05

    Learn

    Measure how long jobs take and how many get finished. Keep what works, then go again.

Step one · fixed price

Two-week review

£2,950

Two weeks to find where your work waits, and where AI pays back.

Not a tool demo, and not a training day. Two weeks on your real jobs, with your people.

Take Launch within 60 days and the review is credited in full. Take a part-time lead and one month's fee is credited.

What you get

  • What your customers actually choose you for, so AI speeds up what wins work
  • Where your real jobs wait, and why, on a map of five of them
  • Conversations with you and up to eight of your team about where the time goes
  • An honest picture of the AI your people already use, including personal accounts
  • A signed baseline: two or three numbers from your own systems that we report against
  • Five opportunities, each with a cost, a likely saving and a payback period
  • A draft AI use policy, ready for you to adopt
  • A half-day readout where you decide what to fund
  • A 90-day plan you can run with us or without us

Good for: any business that wants to know where to start. The starting point for firms under 10 people.

Fixed price · 30 days

Launch

£5,950

From first meeting to AI working in your business, in a month.

For firms that want results now and a lead to keep them going after.

Already paying for Claude, Copilot or ChatGPT? Launch sets your team up on the tool you have. Each further team of up to 12, £1,450.

What you get

  • The two-week review: where work waits, and what your team already uses
  • A one-page AI use policy, adopted and briefed to everyone
  • Your approved AI tools set up on the firm's accounts, with the right permissions and data rules
  • A team AI day for up to 12 people, on their own work
  • One bottleneck cleared, with the before-and-after measured
  • Two quick-win automations, built and handed over, on your accounts
  • A 90-day plan for what comes next
  • Three months of synoia included
Adopt · fixed price

Build sprint

£6,950

Two weeks. One working tool your business owns.

For a job no off-the-shelf software does well. Four to five build days, with a written specification and an acceptance test agreed first. Sold after a review, so we build the right thing.

What you get

  • A short scoping session to pick the job worth automating
  • A small tool built by our associates with AI coding tools, tested and documented
  • Handover to your team, and coaching for anyone who wants to keep building
  • The code we write for you is yours, in your own accounts
Monthly

A part-time AI lead

Sometimes called a fractional Chief AI Officer.

Your AI lead, inside your leadership team, for as long as it earns its place.

Three-month first term, then monthly with 30 days' notice.

Most firms choose this

Steady

£2,750 a month

Two days a month. For firms of 30 to 100 people.

Lead

£4,950 a month

Four days a month. For firms of 100 to 250, or a heavy first year.

Both include

  • A monthly meeting with you and your leadership team
  • Your AI roadmap, use policy and risk register, owned and kept current
  • Tool choices and supplier conversations, with no referral fees taken
  • Running the associates on your work, under one contract
  • A written report each quarter: hours saved, money earned, what we stop
  • synoia for your whole firm, included while the retainer runs

What you're paying for. Someone who owns the plan, keeps the rules current and measures what changed, with set time from your lead each month. Not a count of automations. Builds are quoted separately, so the retainer never has to invent work to justify itself.

What about months with nothing to build? Those are often the months it's working. Your lead still checks the numbers against the baseline, keeps the policy and approved tools up to date as suppliers change them, reviews the AI features your software suppliers add, coaches the people using the routines, and finds the next place work waits. If several months in a row are genuinely quiet, we'll tell you, and suggest a lighter tier: one day a month, £1,500.

Fixed price

A day with your team or your board

A day or a session done properly, built on your own jobs.

Other work by our associates, such as automation or getting your systems talking to each other, is quoted before we start, with a cap the price can't go over without your written agreement.

Team AI day

£1,450

A full hands-on day for up to 12 people, on their own work. A second group the same day, £950. Sold alongside a review or a part-time lead, so the day is built on your own jobs. Active use checked at day 30.

Board AI session

£1,750

Half a day with your owners or board, a day of our preparation on your figures, and a written note of what you decided: where AI pays back, what is safe, and what to fund first.

Your firm's knowledge

AI is only as good as what it can find.

Most firms keep what they know in inboxes, shared drives and a few people's heads. AI can't use what it can't find, and it can't trust what nobody keeps up to date. So we organise what you know first, and AI pays back faster.

Good data

One current version

Records that are kept up to date, with someone responsible for each, so people and AI work from the right version.

A clear structure

Shaped like your work

Folders, fields and templates that follow how your firm actually runs: clients, jobs, suppliers, procedures.

Shared meaning

The same words for the same things

We agree what your terms mean and how they connect, sometimes called an ontology, so a "job" or a "client" means one thing to everyone, and to your AI.

Built on the tools you already use

Google Workspace, Microsoft 365 and SharePoint, Notion, Confluence, or wherever your team already works. We bring them together, set the structure and the habits that keep it current, and point your AI at it. No new platform unless you want one.

Or use synoia

synoia is the knowledge app we built for firms like yours. It's one option, not a requirement. Launch includes three months of it, and every part-time AI lead includes it while the retainer runs.

Fixed price · about 30 days

Knowledge set-up

£4,950

One system, up to 50 people. Larger firms quoted.

For firms where the blocker is "our AI can't find anything".

More than a team day, less than Launch: we make what your firm knows findable, by your people and by your AI, and prove it.

What you get

  • The three to five jobs where finding things costs you most, and where that knowledge actually lives
  • A check of who can see what, fixed before any AI is connected
  • A simple structure shaped like your work (clients, jobs, suppliers, procedures), with an owner and a review date for each area
  • A one-page glossary, so a "job" or a "client" means one thing to everyone
  • The context files your firm's AI reads first: who you are, how you work, your terms and where things live
  • Your AI connected to it, on the tools you already use or in synoia
  • The retrieval test: 20 questions your staff really ask, with the right answers written down first, including a few your AI must not be able to answer, such as anything HR keeps private
  • A short handover: who keeps it current, and when we re-test

How we know it worked

The retrieval test, run before handover. Our target is the right answer, with its source, at least four times in five, and nothing restricted found.

An illustrative example

What the first 90 days can look like.

A made-up firm, to show the shape of the work. Not a client.

Illustrative · accountancy practice · 40 people · Salisbury

Weeks 1 to 2, the review. Staff were using four different AI chat tools on personal accounts, some with client figures. Month-end packs took two people three days.

Month 1, rules and tools. One approved tool on the firm's account, a one-page use policy, and a half-hour briefing for everyone.

Months 2 to 3, do the work. An associate automates the month-end pack drafting. A team AI day for the managers. A target of one day saved each month-end, checked at the quarter.

Questions

Straight answers.

What is a fractional Chief AI Officer?

A senior person who does the Chief AI Officer job for several businesses, part time. You get the judgement and accountability of the role without a full-time salary.

Which AI tools do you work with?

All the main ones: Claude, ChatGPT, Microsoft Copilot, Google Gemini, open models such as Mistral and Llama, and the AI already built into software you pay for. We recommend whichever tool fits. We take no referral fees from the AI suppliers we recommend, and nothing from associates. We're a Businessmap partner; we don't resell it, and we'll say so if it ever comes up in your work.

Why not just send the team on an AI course?

Do, if they need it. We run team days too. But a course teaches the tools. It doesn't decide which work AI should take, set the rules, or check it paid off. That's the job.

Do you sell a platform or a plugin?

No. We don't sell a tool, so we've no reason to steer you to one. What we build or set up for you is yours to keep, on your own accounts.

Who owns what you make for us?

You do: the policy, the routines, the plans and any code we write for you. What we keep is what we brought: our method, our templates and general routines that aren't about your business. That's how we can start quickly and keep prices down.

What happens in a month with nothing to build?

Your lead still owns the plan: checking the numbers, keeping the rules and tools current, reviewing what your suppliers add, coaching your people and finding the next hold-up. You pay for that, and for set time each month, not for a count of automations. If it stays quiet for months, we'll say so and suggest a lighter tier.

Do you guarantee results?

No, and be wary of anyone who does. Before any work starts we agree, from your own figures, what it should save or earn, and we report each quarter on what actually moved. If it isn't earning its place, you can stop on 30 days' notice after the first three months.

Do we have to use synoia?

No. Launch includes three months of synoia, and every part-time lead includes it while the retainer runs, because a shared memory makes AI far more useful. It's worth £199 a month at list, and it's one option, not a requirement. If something you already use does the job, we'll build on that instead.

Which AI assistant will you set up?

The one that fits your firm and the tools you already pay for: Claude, Microsoft Copilot or ChatGPT. We set it up on your accounts with the rules first, train your people on their own work, and measure what it saves.

Is our data safe?

Rules come before tools. The first month sets what data may go where, and every associate works to those rules. For research and builds we can work on our own private AI, so nothing goes into a public AI service. We hold Cyber Essentials Plus, the government-backed security certification.

We have fewer than 10 people. Is this for us?

Start with the two-week review. For many small firms the review and its 90-day plan are all they need.

What if it isn't working?

After the first three months, give 30 days' notice. You keep the policy, the plan and everything we built for you.

How do you charge?

Fixed-price work is half on order and half within 14 days of delivery. Reviews, team days and board sessions are paid before the date. Retainers are monthly in advance, three months minimum, then 30 days' notice. Travel is included within 50 miles of Andover. We don't discount.

Not sure which fits? Ask.

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